Kai Rutkowski from his experience of many system evaluations and system introductions created a structured procedural model which ensures the selection of a system on the basis of objective comprehensible evaluation criteria consistent with the strategic aims of the management. His expert knowledge of the processes in publishing houses, IT system architecture and IT system integration characterises the specifications. Not only is the selection among the available systems in accordance with the actual requirements thereby facilitated, but also critical points, which if ignored could lead to problems with the introduction of the system, are covered.
Both internal communication in the publishing house as well as external communication with suppliers benefits from this guidance. The internal evaluation is performed by the interested groups themselves – Kai Rutkowski guides the evaluation process and conducts the quality control and risk management. He also usually chairs the selection team – the more technical perspective of the IT department and the application-oriented perspective of the other departments are not always compatible. Kai Rutkowski ensures that the priorities of the various interests are reasonably taken into account and the decision is in fact supported by all.
At the same time, his evaluation method considerably contributes to the specification which is drafted so that it can be directly used for the contract. The result is that the quotation of the system manufacturer directly addresses the main supply and performance standards ensuring a high degree of budgetary and scheduling certainty. The Kai Rutkowski system which is acknowledged on the market also strengthens the negotiation position of the publisher. His precise knowledge of the sensitive points leads in the negotiations to consistently reasonable performance commitments. In particular with licences, software maintenance, support and hosting, considerable benefits can be achieved.
Kai Rutkowski has successfully evaluated the following kind of systems:
- multi-channel editing systems
- web content management systems
- asset management systems
- relationship management systems
- small ads management systems
- small ads production and workflow systems
- distribution systems (sales and logistics)
- planning and production systems
- IT service management systems
- finance and controlling
- business intelligence systems
All important suppliers were involved.